FREQUENTLY ASKED QUESTIONS
Booking & Payments
Can we place a courtesy hold on a date?
When are payments due?
For events booked more than 6 months in advance, an initial nonrefundable payment equal to 1/3 of the package price is required, followed by a 2nd payment 6 months before the event and the remaining balance 30 days before the event.
Events booked less than 6 months in advance require 50% at booking. Events booked within 30 days require payment in full.
Is a damage deposit required?
Yes. A $500 refundable damage deposit is required for all events. Details regarding the deposit and its return will be outlined in your rental agreement.
What forms of payment do you accept?
We accept credit cards, ACH transfers, checks, or cash.
Event Planning & Coordination
Do we need a wedding planner or coordinator?
Yes. All weddings at Song Rock require a professional, insured wedding planner or coordinator who is dedicated to managing the event. The coordinator cannot be a wedding guest or member of the wedding party.
Can a family member or friend coordinate our wedding?
Family members or friends with professional event planning experience are welcome to assist with the planning process. However, a separate professional coordinator must be responsible for managing the wedding day.
Does Song Rock offer wedding coordination services?
Yes! Our exclusive in-house planning team, Blush Pink Weddings, offers wedding planning and coordination services. These services are included with the Bonnie Package and available as an additional service with the Highland and Corrie Packages.
When is our final walk-through?
Wedding walk-throughs are typically scheduled 3 to 4 weeks before the event. Key vendors, including your planner or coordinator and caterer, are expected to attend.
Can we schedule a wedding rehearsal?
Yes. Our Highland and Bonnie Packages include a complimentary one hour rehearsal. Rehearsals may be scheduled beginning 30 days before the wedding, based on venue availability.
Catering, Bar & Vendors
Are we required to use your preferred vendors?
We offer a carefully selected list of recommended vendors, but you're welcome to work with other professionals, subject to venue approval. Catering and bartending have additional requirements.
Can we bring our own caterer?
Song Rock requires clients to select from our approved catering list. Outside caterers may be considered with advance approval and are subject to a $500 outside catering fee.
All approved outside caterers must meet our licensing, insurance, and venue requirements.
Can we bring our own bartender?
No. All alcohol service must be provided through Song Rock's exclusive in-house bartending service. Bartending services are arranged and invoiced separately based on your event's needs.
Can we use our own DJ?
Yes! While we have trusted DJs we love working with, you're welcome to bring your own professional DJ with prior approval from Song Rock. All DJs must be properly insured and provide a Certificate of Insurance that meets our venue requirements. DJs may not attend the event as guests or participate as members of the wedding party.
Does Song Rock have a sound system?
Song Rock does not have a built-in sound system. Clients are responsible for arranging any audio equipment needed for their event, including microphones, speakers, and music. For weddings, your DJ will typically provide the necessary equipment for both the ceremony and reception.
Do vendors need insurance?
Yes. All vendors must provide a Certificate of Insurance and meet Song Rock's business licensing requirements. Song Rock must be listed as an additional insured.
Is security required if we're serving alcohol?
Yes. Licensed security is required for all events where alcohol is served. Security is arranged exclusively through Song Rock and billed separately. The typical cost for a four hour event ranges from $300 to $400.
Does Song Rock have a commercial kitchen?
No. Cooking on-site is not permitted, although food may be warmed in the Bridal Cottage kitchen. Caterers should arrive prepared for service. Song Rock does not have an ice machine or provide ice storage containers.
Venue Access & Event Logistics
How many guests can the barn accommodate?
Our barn comfortably accommodates up to 120 guests with room for a dance floor. For larger celebrations, the barn doors can be opened to seamlessly extend the event space onto our covered patio and surrounding outdoor areas, allowing us to accommodate additional guests while maintaining a connected and inviting atmosphere.
Can we host a wedding under the Corrie Package?
Absolutely! The Corrie Package is a flexible option for couples planning a smaller, more intimate wedding. Weddings booked under this package require a minimum of 8 rental hours, along with a separate 2-hour walk-through meeting approximately 30 days before the event.
Please note that the Corrie Package is not available for Friday, Saturday, or Sunday bookings during our peak wedding seasons of May, June, September, & October.
What time must our event end?
All events must conclude by 10:00 PM. Cleanup and removal of personal items must be completed according to the timeframe outlined in your rental agreement.
Are tables and chairs included?
Yes! Song Rock provides round tables, Chiavari chairs, and wooden benches. Available quantities and configurations can be discussed during your planning process.
Are linens included?
No. Linens are not included in the venue rental. Our in-house planning team can assist with linen rentals if needed.
Is parking available?
Yes. Complimentary guest parking is available on-site.
Can we bring pets?
Pets may be permitted with prior written approval from Song Rock.
Are candles allowed?
Yes. Candles are permitted when properly contained in glass.
Are sparklers allowed?
Not only are they allowed, we will provide them for you and light them for your guests.
Is Song Rock open year-round?
Song Rock welcomes events year-round! However, as a rustic barn venue, maintaining consistent indoor temperatures can be challenging during periods of extreme heat or cold. While we make every effort to provide a comfortable environment, indoor temperatures cannot be guaranteed. Clients choosing to book during these periods acknowledge and accept the potential impact of outdoor weather conditions on their event.
